FSP Positions and Descriptions
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All board positions require at least one year experience as an event chairperson.
*President – Liaison between administration and FSP members. Maintains contact with all administrators on a regular basis. Oversees all meetings or appoints another board member to act in their absence. Coordinates start of the year activities such as hot lunch menus, calendars, Open House, welcome letters etc. Coordinates activities and information between VP, Secretary, Treasurer, and Building Chair people.
*Vice President – Primary responsibility is volunteer coordinator. Responsible for keeping in touch with all chairpersons during the year to ensure timely planning of all events and problem solving. This member is also responsible for coordinating programs such as escrip and any other small fund raisers that may be planned by the FSP.
*Secretary – Primary responsibility is record keeper. All meeting minutes are kept on file through the Secretary. Also, masters of all forms used by the FSP should be kept with the secretary.
*Treasurer – Financial responsibility. All records, checks and check requests must go through the Treasurer.
Birthday Books – coordinate birthday book donations with school librarians.
*Building Chairperson – GP, CH and HC each has a chairperson that serves as an information source for the chair people and building staff. Chair people contact the secretaries of each building on a semi-regular basis to get info or to help problem solve. They are also information specialists for the families of that building. *Primary responsibility at GP and CH is to set up 2 holiday assemblies that are paid for by the FSP. This is done in cooperation with the principles at each school.
Copy Work – Available to make copies for teachers or FSP chairs as necessary.
Creative Arts Showcase – An amazing night showcasing our students’ artistic talents. Volunteer duties: Show your artistic side by assisting with hands-on arts and crafts projects, music, dance demonstrations and more. Volunteers also needed to set up and take down displays.
Directory committee – this committee collects directory database information, creates and/or maintains the directory files, proofs the directory and prepares it for printing. You will coordinate printing with an outside vendor and distribute the directory to district families that ordered them.
Educator Appreciation Week – Please help us show how much our teachers and staff are appreciated! Volunteer duties: Donate homemade goods to teacher breakfast at each school; classroom supervision (Grand Prairie only) during District luncheon; donate gift cards for teacher raffle.
Family Fitness Night – A fun night to get out and shake off that cabin fever! Volunteer duties: Run booths/presentations on various fitness subjects, or lead an exercise class. Volunteers also needed to set up and take down displays.
Family Fun Night – An evening of games and surprises! Volunteer duties: Run games, events, or concession.
Forgotten lunches – Building chairs and all board members are responsible for helping replenish the forgotten lunch supplies at each school as necessary. This includes shopping and delivery of items purchased through the FSP. Use Market Day orders when possible.
Fundraising Committee - The FSP has a tradition of not asking our families to sell anything. Our goal with the fund raising committee is to find ways to raise more funds without it costing parents more or asking them to sell/buy anything. For example, we can promote the eScrip program we are involved with more and try and coordinate restaurant nights with local vendors. Another idea is to get local businesses to sponsor our group. Something like…if they donate $1,000 they are considered a Platinum Partner, $500-999 they are a Gold Partner, etc. We will have a sponsor page on our website promoting the businesses. We could also get sponsors for the events we hold and then their names would be published with event announcements, etc.
Hot Lunch – Hot lunches are an important fund-raiser for the FSP. You must plan menus with APPROVED vendors, organize and submit menus to school nurses for approval and President for printing. Volunteer duties: Assist in organizing and handing out lunches.
Lunchroom Volunteers – this person coordinates the lunchroom volunteers for Grand Prairie.
Mail – All board members are responsible for picking up mail and delivering to appropriate members throughout the year.
March Madness – This event varies year to year. Coordinate activities with Mr. Suchinski and staff, obtain volunteers as needed.
Market Day – Major fundraiser for our group. Coordinate planning, marketing, placing orders, order distribution, contests, etc
Newsletter chair – this person creates the FSP monthly newsletter and works with copy helpers and Parent Express Email chair to distribute.
Parent Express Email Announcements and Newsletters - This person is responsible for sending out email announcements, requests and newsletters through the Parent Express Email program. Work with newsletter chair to put into email form. Internet access is required.
Scholastic Book Fair – Scholastic Book fund-raiser. Volunteer duties: Assist with set-up/take-down of displays; restocking books, assisting children with locating books and placing their orders.
Volunteer Database – this person maintains the volunteer database and distributes the lists to appropriate chairs.
As a committee chair you should plan on attending the general meetings to report your committee’s plans, etc. If you can not attend, please have one of your volunteers attend to give a report OR email your report to the FSP Vice President to read at the meeting for you. We don’t need volunteers for the meetings, but we do need your input! Please join us, as well as the principals and superintendent, to discuss current events in the District.
Updated August 2010